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RFQ Template (Request for Quotation)
An RFQ (request for quotation) template is a structured spreadsheet you send to suppliers so they quote on exactly the same items, quantities and specifications — making their prices directly comparable. This free CSV template captures item description, specification, quantity, unit of measure, required delivery date and columns for each supplier's unit price, so you can line quotes up side by side.
The fastest way to overpay is to ask three suppliers for prices in three different formats. An RFQ template fixes that: everyone quotes against the same line items and columns, so comparison is instant and fair. Download it, list your items, and send.
Download the RFQ Template (CSV)
What's inside
- One row per line item with description, specification and part number.
- Quantity, unit of measure and required delivery date columns.
- Supplier columns for unit price, lead time and remarks.
- A header block for buyer details, RFQ reference and quotation deadline.
How to use it
- Open the CSV in Excel, Google Sheets or Numbers.
- List each item you need to buy on its own row with a clear specification.
- Send a copy to each supplier and ask them to fill their price and lead-time columns.
- Paste responses back into one sheet to compare quotes line by line.
Frequently Asked Questions
What is an RFQ?
A request for quotation (RFQ) is a document sent to suppliers asking them to price a specific, well-defined list of goods or services. Because every supplier quotes against identical line items and quantities, an RFQ makes prices directly comparable — unlike informal email requests that come back in different formats.
When should I use an RFQ instead of just asking for a price?
Use an RFQ whenever the purchase is above a small threshold, when you want competitive tension between suppliers, or when the specification matters. It creates an auditable record of what you asked for and what each supplier offered, which is useful for both savings and compliance.
Can I run RFQs through Lapasar Mall instead?
Yes. Lapasar Mall has a built-in RFQ and reverse-bidding flow where suppliers quote against your requirement inside the platform. The template is handy for offline suppliers or one-off requests; for catalogue items, requesting a quote on the platform is usually faster.
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