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Purchase Requisition Template

A purchase requisition (PR) template is an internal form staff use to request a purchase before any order is placed. It captures what is needed, the quantity, the cost centre or budget it belongs to, a business justification, and space for approvers to sign off. This free CSV template standardises intake so procurement only raises purchase orders for approved, budgeted requests.

The purchase requisition is where spend control starts — it's the gate between someone wanting something and the business committing money. A good requisition form captures the justification, the budget line and the approval before a PO is ever raised. This template gives you all of that.

Download the Purchase Requisition Template (CSV)

What's inside

• Requester name, department and date needed.
• Item description, quantity, unit of measure and estimated cost.
• Cost centre / budget code and business justification.
• Approval columns for reviewer, approver and status.

How to use it

• Give the form to staff to complete whenever they need to request a purchase.
• Route completed requisitions to the budget owner for approval.
• Once approved, procurement converts the requisition into a purchase order.
• Keep requisitions on file to link every PO back to an approved request.

Frequently Asked Questions

What is the difference between a requisition and a purchase order?

A purchase requisition is an internal request to buy something, raised by staff and approved inside your organisation. A purchase order is the external document then sent to the supplier to actually place the order. The requisition controls whether a purchase happens; the PO executes it.

Why require requisitions at all?

Requisitions enforce approval and budget checks before money is committed, capture a justification for each purchase, and create a clean audit trail. They prevent maverick buying — staff ordering directly without oversight — which is one of the biggest sources of uncontrolled spend.

Can Lapasar Mall handle requisitions and approvals?

Yes. Lapasar Mall includes purchase requisition workflows with multi-step approvals, cost centres, GL codes and budgets built in, so requisitions and their approvals happen inside the platform. The template is a good starting point for teams still running this process on spreadsheets or paper.

Other procurement templates

• Procurement Policy Template
• RFQ Template
• Purchase Order Template
• Vendor Scorecard Template
• Supplier Onboarding Checklist
• Procurement Savings Tracker
• Approval Matrix Template
• Budget Request Form Template
• Spend Analysis Spreadsheet
• Procurement KPI Dashboard
• Supplier Audit Checklist
• Vendor Risk Assessment Template
• Contract Register Template
• Supplier Quotation Comparison
• Annual Procurement Plan

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