Resources » Purchase Order Template

Purchase Order Template

A purchase order (PO) template is a standard form your business issues to a supplier to confirm an order — it lists the PO number, supplier details, each line item with quantity and agreed unit price, taxes, delivery address and payment terms. This free CSV template gives you a clean, auditable PO layout you can fill in per order and keep as a record.

A purchase order turns an informal request into a binding, trackable commitment. It tells the supplier exactly what you ordered and at what price, and gives your finance team something to match the invoice against. This template captures every field a good PO needs.

Download the Purchase Order Template (CSV)

What's inside

• Header fields: PO number, date, buyer and supplier details.
• Line-item rows: description, quantity, unit price and line total.
• Subtotal, tax and grand-total columns.
• Delivery address, required date and payment terms.

How to use it

• Open the CSV in your spreadsheet tool and enter a unique PO number.
• Fill in the supplier and each line item with the agreed price.
• Send the completed PO to your supplier as confirmation of the order.
• Keep the file (or export to PDF) so finance can match it against the invoice and delivery.

Frequently Asked Questions

What is a purchase order?

A purchase order is a document a buyer issues to a supplier to formally confirm an order — the items, quantities, agreed prices and terms. Once the supplier accepts it, it becomes a binding contract, which protects both sides and gives finance a reference to match invoices and deliveries against.

What is the difference between a PO and an invoice?

A purchase order is issued by the buyer before delivery to confirm what they are ordering. An invoice is issued by the supplier after delivery to request payment. Matching the two (three-way matching, with the goods-received note) is a core financial control that this template supports.

Do I still need PO templates if I buy through Lapasar Mall?

Orders placed on Lapasar Mall generate their own purchase orders and records automatically, including approval workflows and PO documents. The template is useful for purchases made outside the platform, or for businesses standardising their offline PO format before moving online.

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• RFQ Template
• Purchase Requisition Template
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• Procurement Savings Tracker
• Approval Matrix Template
• Budget Request Form Template
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• Vendor Risk Assessment Template
• Contract Register Template
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