Purchase Order Management for Malaysian Businesses
Purchase order management is how a business creates, approves, sends and tracks purchase orders through to delivery and invoice. Lapasar Mall handles it on one platform: approved requisitions become purchase orders automatically, POs are placed with 1,000+ vetted vendors from a catalog of 17,000+ products, and each order is tracked from placement through delivery — fulfilled from our own 200,000 sq ft warehouse by a fleet of 100+ trucks, same-day in the Klang Valley and typically 3-7 working days across Peninsular Malaysia. Because POs, approvals and spend coding live together, finance gets a clean audit trail and spend analytics by budget, cost centre and GL code, and reconciliation runs against one supplier statement instead of many. Approved companies settle on 30, 45 or 60 day credit terms, and the flow can run inside an existing ERP via cXML PunchOut or a REST API. There is no platform fee for business buyers.
Purchase orders scattered across email and spreadsheets are hard to track: which are approved, which shipped, which have been invoiced? Purchase order management brings them into one view from creation to closeout. On Lapasar Mall the PO, the delivery and the invoice all sit on the same platform, so tracking an order is not a matter of chasing the supplier.
Lapasar Mall by the numbers
- 17,000+ — products to order from
- 1,000+ — vetted vendors
- 100+ — trucks for delivery
- 30/45/60 — day credit terms
The PO lifecycle on one platform
Each purchase order is tracked from creation to closeout without hopping between systems:
- Create — approved requisitions become purchase orders automatically.
- Place — POs are sent to the vendor from the catalog of 1,000+ vetted vendors.
- Track — order status is visible from placement through delivery.
- Receive — goods are delivered from our warehouse and fleet, with tracking.
- Reconcile — one supplier statement, coded to budgets and cost centres, payable on credit terms.
Cleaner reconciliation for finance
The hardest part of PO management is usually matching orders to deliveries and invoices. Consolidating purchasing onto Lapasar Mall means POs, deliveries and invoices come from one platform and one supplier statement, already coded to budgets, cost centres and GL codes.
That structure feeds spend analytics directly, so finance sees committed and actual spend without rebuilding it from paperwork. Approved companies pay on 30, 45 or 60 day credit terms.
Integrates with your ERP
For organisations that raise POs in an ERP, Lapasar Mall integrates via cXML PunchOut and a REST API: buyers shop the catalog from inside SAP Ariba, Coupa or Oracle, and the requisition returns to become a PO under your existing controls, while Lapasar Mall handles the catalog and fulfilment.
Frequently asked questions
What is purchase order management?
Purchase order management is the process of creating, approving, sending and tracking purchase orders through to delivery and invoice. Lapasar Mall runs this on one platform, so POs are generated from approved requisitions and tracked to closeout.
Are purchase orders created automatically?
Yes. Approved requisitions convert into purchase orders on the platform without re-keying, and the POs are placed with the vendor for fulfilment.
Can we track PO status and delivery?
Yes. Each order is visible from placement through delivery, fulfilled from our own warehouse and fleet — same-day in the Klang Valley and typically 3-7 working days across Peninsular Malaysia.
How does this help reconciliation?
POs, deliveries and invoices come from one platform and one supplier statement, coded to budgets, cost centres and GL codes, so finance matches and reconciles far more easily than across many separate vendors.
Can it work with our ERP's POs?
Yes. cXML PunchOut and a REST API let buyers shop the Lapasar catalog from inside your ERP; the requisition returns to become a PO under your existing controls. Contact [email protected] or WhatsApp +60 12-411 0863 to set it up.
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