# Supplier Onboarding Checklist

**Supplier name:** [Supplier Name]
**Onboarded by:** [Your name]
**Date:** [DD/MM/YYYY]

> Free template from Lapasar Mall (https://www.lapasarmall.com/resources). Run through this checklist for every new supplier before their first order. Tick each item and attach the supporting document.

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## 1. Company documentation

- [ ] Company registration certificate collected (e.g. SSM in Malaysia)
- [ ] Tax registration / SST number recorded
- [ ] Relevant licences or certifications collected (industry-specific)
- [ ] Company contact details and key personnel recorded

## 2. Due diligence and compliance

- [ ] Company existence and address verified
- [ ] No conflict of interest with existing staff or suppliers
- [ ] Sanctions / adverse-media check completed (if applicable)
- [ ] Required insurances confirmed (if applicable)

## 3. Bank account verification (fraud control)

- [ ] Bank details received on official supplier letterhead
- [ ] Bank details verified independently by a second person
- [ ] Verified by calling a known supplier number — not a number from the email/document
- [ ] Bank details entered into the finance system by an authorised user

## 4. Commercial terms

- [ ] Pricing / price list agreed and documented
- [ ] Payment terms agreed (e.g. Net 30)
- [ ] Delivery terms, lead times and locations agreed
- [ ] Returns, warranty and dispute terms understood

## 5. System and master data setup

- [ ] Supplier record created (no duplicate of an existing supplier)
- [ ] Unique supplier code assigned
- [ ] Category / commodity tagging applied
- [ ] Primary contact for orders and for invoices recorded

## 6. Go-live sign-off

- [ ] All above items complete and documents filed
- [ ] Onboarding approved by: [Name] on [DD/MM/YYYY]
- [ ] Supplier notified they are approved to receive orders

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*Keep the completed checklist as your onboarding audit record. Buying through https://www.lapasarmall.com gives you an already-vetted supplier base, so this checklist is for suppliers you onboard directly.*